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eDoc Approval: approve the PO from wherever you are

eDoc Approval App is the approval queue of eManage ERP, used by owners, plant heads and purchase heads on a phone, tablet or laptop. Purchase orders, job-work challans, indents and vouchers wait there; the approver reads the full PDF, adds a remark and approves or rejects in one tap. Set up on site by the eManage team from Ludhiana.

Book a free demo See the approval workflow

Updated 1 October 2026

What it does

eDoc approvals never wait for a signature

It moves the signature file to the approver's phone. Every document raised in eManage waits in a queue, prints as a draft until approved, and carries the approver's name, time and remark afterwards.

Purchase orders

Every PO raised by purchase waits in the queue with supplier, items, rates and the indent it came from.

Job-work challans

Yarn to a knitter, blanks to a plater, rolls to a dyer. The challan leaves only after the owner has seen it.

The full PDF

Check PDF opens the document exactly as it will print, with taxes, terms and delivery date.

One tap, with a remark

Approve or reject with a remark that stays on the document and is visible to the person who raised it.

Draft watermark

Unapproved prints carry a draft watermark and no QR. The gate and the store cannot act on them.

Who approved what

Approver, date, time and remark on every document. Routes by document type and value limit.

The approval route

From draft PO to approved on eDoc, step by step

In three screens: the document is raised as a watermarked draft, the approver checks the full PDF, and one tap removes the watermark and issues the QR. The same route runs for job-work challans, indents, payment vouchers and sale orders.

Step 1 · Raised

The document is raised in the ERP, as a draft

  1. 1

    Purchase raises the PO from the indent, or stores raises a job-work challan from the production order.

  2. 2

    The print carries a diagonal draft watermark and no QR. It cannot be sent to the supplier or cleared at the gate.

  3. 3

    The document appears in the queue of the approver set for that type and value.

Draft until approved, on every print

Step 2 · Check

Read the same PDF the supplier will get

  1. 1

    The approver gets a notification on the phone and opens the document from the queue.

  2. 2

    Check PDF shows the full document: supplier, items, quantity, rate, GST, delivery date and terms. Last purchase rate for the same item is one tap away.

  3. 3

    If something is wrong, the approver writes a remark and rejects. Purchase sees the remark in the ERP and corrects the PO.

Last purchase rate beside the new one

Step 3 · Sign off

One tap, and the document goes live everywhere

  1. 1

    Approve adds the approver, date, time and remark to the document. The watermark goes, the QR appears.

  2. 2

    The PO can now be mailed or WhatsApped to the supplier from the ERP; the challan can now be scanned out at the gate.

  3. 3

    The approval history stays on the document for the auditor, with every rejection and re-submission.

Approved on the phone, live at the gate

Compared

Signature file vs eDoc Approval App

The file waits for the owner to be at the desk. The queue goes where the owner is, and the gate and the store can tell an approved document from a draft.

Approved challans are scanned out by eGate App; approved POs are received by eWarehouse App. Book a demo on this week's unsigned POs.

ApprovalSignature fileeDoc Approval App
Where the PO waitsIn a file on the owner's deskIn a queue on the owner's phone
What the approver readsA summary slipThe same PDF the supplier will receive
Record of approvalAn ink signatureApprover, time and remark on the document
Unapproved copiesLook the same as signed onesDraft watermark, no QR; the gate will not clear them
Value limitsRemembered by the purchase headRouted by document type and value
Reason for rejectionSaid across the tableMandatory remark that the raiser sees in the ERP

Works with

Which eManage editions does eDoc Approval App work with?

All 12 use the same approval engine. It is used most where the owner signs every PO: Garment ERP, Dyeing ERP, Fastener ERP, Hand Tool ERP, Auto Component ERP and Tractor Parts ERP.

All 12 editions
Garment ERP Dyeing ERP Fastener ERP Hand Tool ERP Auto Component ERP Tractor Parts ERP
Pairs with eGate App eWarehouse App Garment eQC App

FAQ

eDoc Approval App questions

Something specific to your approval route? Ask an implementation lead.

What does eDoc Approval App cost?

eDoc Approval App is part of eManage ERP, not a separate licence. The price depends on the edition, the number of users and whether you run on the cloud or your own server. Approvers are usually counted as users. We quote after a free process study, so the figure includes setting up your approval routes.

Which devices does it run on?

Android and iPhone, iPad and Android tablets, and any browser on a Windows or Mac laptop. Nothing has to be installed on the desktop ERP for the approver, and the queue is the same on every device. A phone with a working camera is not required; the app reads PDFs, it does not scan.

Does it work without internet?

Approving needs a connection, because the approval changes the document for everyone at once: the watermark goes and the QR appears at the gate and in purchase. The queue last loaded stays readable on the phone, so an approver can review PDFs on a flight and approve them on landing.

How does the draft watermark protect unapproved documents?

Until the document is approved, every print and PDF of it carries a diagonal watermark stating that it is a draft copy not approved by the authorised person, and no QR code. eGate App will not clear a challan without a QR, and the store cannot receive against an unapproved PO.

Does it support more than one approver and value limits?

Yes. Approval routes are set per document type and value: a PO below a limit may go to the purchase head alone, above it to the owner as well. Each approver sees only the documents waiting on them, remarks are mandatory on rejection, and the history shows who approved what and when.

Which eManage editions does eDoc Approval App work with?

All 12 editions use the same document approval engine, so purchase orders, job-work challans, indents, payment vouchers and sale orders route the same way in each. It is used most where the owner signs every PO: garment, dyeing, fastener, hand-tool, auto-component and tractor-parts plants.

Book a demo

Bring this week's unsigned POs. We will route them on eDoc.

A demo on your own purchase orders and job-work challans, with the approval route set the way you sign today.

500+ plants live
12 editions
26+ years
Book a free demo +91 98156 23402