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Railway parts ERP software for RDSO-approved vendors

eManage Railway Parts ERP is manufacturing and accounts software for suppliers to Indian Railways and rolling-stock builders. It controls purchase orders by consignee and date, heat-number traceability through casting, forging and machining, stage inspection records for RDSO and RITES, and consignee-wise dispatch against inspected quantity. It is implemented on site by the eManage team from Ludhiana, Punjab.

Book a free demo +91 98156 23402
Railway Parts ERP shop floor
  • 500+ plantsRunning eManage since 2000
  • On-site implementationBy our own engineers
  • Support you can callNamed engineer, phone and WhatsApp
  • GST built inE-invoice, e-way bill, ITC-04
THE FLOW

Five steps on eManage, from material in to dispatch

1 PO & TENDER2 HEAT MATERIAL3 CAST / FORGE / MACHINE4 STAGE INSPECTION5 CONSIGNEE DISPATCH
PLANT FLOW · RAILWAY PARTS ERP
  1. 1 PO & TENDER Drawing · consignee
  2. 2 HEAT MATERIAL MTC · test
  3. 3 CAST / FORGE / MACHINE Lot · operator
  4. 4 STAGE INSPECTION RDSO · RITES
  5. 5 CONSIGNEE DISPATCH IC qty · e-way bill
eManage CORE ONE DATABASE · GST · PAYROLL
WHY PLANTS SWITCH

Sound familiar? eManage fixes all four

Railway orders are won on documentation as much as on parts. Material test certificates, stage inspection calls, inspection certificates and consignee-wise dispatch all have to tie back to one lot. This edition keeps that chain intact.

PO dates and LD in a diary

Delivery dates, extensions and liquidated damages are tracked by hand per PO line.

Heat traceability rebuilt for inspection

Mill certificates and lot records are pieced together before every inspection call.

Stage inspection on loose sheets

RDSO and RITES stage results are filed separately from the lots they belong to.

Consignee dispatch tallied by hand

Inspected quantity and consignee-wise dispatch are reconciled manually.

Here is how Railway Parts ERP handles each of these.

WHAT IT HANDLES

eManage covers every control point of a railway parts unit

8 controls that come built into Railway Parts ERP, each tied to the same lot, order and ledger.

Illustration: control points covered by Railway Parts ERP

Tender & PO management

Heat-number traceability

Stage inspection records

RDSO & RITES documents

Casting, forging & heat treat

Machining & assembly

Project-wise costing

Consignee-wise dispatch

FREE DEMO

See eManage Railway Parts ERP with your own data

Send a few real documents before the call. An implementation engineer who knows your trade runs them through eManage, online or at your plant.

In the demo we show

  • A railway PO with consignees and dates
  • Heat traceability from mill certificate
  • An inspection call raised from lot data
  • Consignee-wise dispatch documents
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WHAT CHANGES

What changes on the floor with eManage

The people and machines stay the same. Each movement is recorded where it happens, so the owner reads a screen instead of waiting for the month-end register.

Swipe the table sideways to see the eManage column.

Registers and Excel compared with eManage Railway Parts ERP
Area Running on registers / Excel Running on eManage Railway Parts ERP
PO tracking Delivery dates in a diary; LD noticed when deducted PO lines with dates, extensions and LD exposure per line
Heat traceability Mill certificate filed; link to the lot by memory Heat on the lot from receipt to the test certificate
Stage inspection Results on loose sheets per inspection visit Results per lot and stage; inspection call raised from the lot
Certificates Retyped for every consignment Test and guarantee certificates printed from lot data
Consignee dispatch Quantities tallied by hand against the IC Dispatch only against inspected quantity, consignee by consignee
ON THE FLOOR

How eManage Railway Parts ERP works, stage by stage

Order intake

The PO becomes the plan, with its dates and documents

  1. 1

    Each railway PO is entered with its documents. Drawing revision, specification, inspection agency, consignees and delivery schedule are on it.

  2. 2

    Lots are created against the PO lines. Raw material is reserved by heat, so the certificate is available before production starts.

  3. 3

    The order dashboard shows every PO line. In production, awaiting inspection, inspected and dispatched are visible per line.

PO-line status from material to dispatch

Railway Parts ERP, The PO becomes the plan, with its dates and documents

Traceability

Heat number in, heat number on every document out

  1. 1

    Material receipts record the heat and supplier test certificate. Melt and forge batches record the in-house tests against it.

  2. 2

    Parts carry the heat through machining and assembly. A single lot number answers which heat, which furnace, which operator.

  3. 3

    Certificates are printed from the lot, not retyped. Test, guarantee and inspection reports use the same lot data.

Certificates generated from lot data

Railway Parts ERP, Heat number in, heat number on every document out

Inspection & dispatch

Inspection calls, certificates and consignee dispatch in sequence

  1. 1

    The inspection call is raised when final inspection is complete. Quantity offered and the supporting test records go with it.

  2. 2

    The inspection certificate quantity is recorded against the lot. Only passed quantity becomes available for dispatch.

  3. 3

    Dispatch is made consignee-wise against the PO schedule. E-way bill, packing list and receipt acknowledgement are tracked for payment.

Dispatch only against inspected quantity

Railway Parts ERP, Inspection calls, certificates and consignee dispatch in sequence
REPORTS

eManage reports the owner reads every morning

Built from the floor's own entries, so they are current when you open them, on the desktop or the phone.

PO-line status and LD exposure

Every PO line with dates, extensions and expected deductions.

Heat-to-dispatch trace

Each consignment linked to heats, tests and certificates.

Stage inspection register

Raw material, in-process and final results per lot.

Inspection call readiness

Lots complete and ready to offer, with documents.

Consignee-wise dispatch

Dispatch against inspected quantity, consignee by consignee.

PO-wise costing

Material, conversion, inspection and freight against contract value.

FIRST 90 DAYS

Your first quarter on eManage

  1. Inspection calls from lot dataDocuments generated from the lot, not retyped.
  2. LD exposure seen earlyDelivery risk per PO line visible before the bill is raised.
  3. Dispatch only against inspected quantityConsignee dispatch tied to the inspection certificate.

EMANAGE RAILWAY PARTS ERP

plants running eManage
500+
industry editions
12
years building one product line
26+
implemented on site by our own engineers
100%
GO-LIVE

eManage goes live in about six weeks, on site

How implementation works
  1. Week 1 Process study
  2. Weeks 2–3 Configuration
  3. Week 4 Data migration
  4. Weeks 4–5 Training by role
  5. Week 6 Go-live on site
  6. After Named support engineer

Floor apps that work with Railway Parts ERP

eGate AppGate passes, QR & vehicle log eWarehouse AppRacks, stock & tag printing eDoc Approval AppPO & challan sign-off on mobile

FAQ

eManage Railway Parts ERP questions

Something specific to your unit? Ask an implementation lead.

Guides for railway parts owners

What is manufacturing ERP? How to choose an ERP Job work and ITC-04
Does Railway Parts ERP handle RDSO vendor documentation?

It keeps the lot-level records that RDSO and RITES inspections require, that is material certificates, stage inspection results and test reports, and prints inspection calls, test certificates and packing lists from that data. Vendor registration and approval itself remains with the agency; the system keeps the records that support it.

Can we track liquidated damages and delivery extensions?

Yes. Each PO line carries its delivery date and any extension granted. Dispatch dates are compared against them, and the LD exposure per PO and per line is reported before the bill is raised, so the owner knows what deduction to expect and which extension letters are still pending.

Our machining is done by outside shops. Is heat traceability kept?

Yes. Lots go to the outside machinist on a job-work challan with the heat number and quantity. Receipts are matched against it, shortage and rejection are tracked per shop, and ITC-04 is prepared from the same challans. The heat stays on the lot, so the test certificate is unaffected.

Can we migrate from Tally?

Yes. Party, item and ledger masters with opening balances are imported from Tally, and open POs, drawing lists and inspection plans are loaded from Excel at go-live. Units that keep Tally for final accounts export vouchers from eManage; others run accounts in eManage. The mapping is done on site during implementation.

How long does implementation take for a foundry with 80 people?

Typically 4 to 6 weeks on site, with heat traceability and inspection plans set up per drawing by the eManage team from Ludhiana. A foundry with many live drawings may take longer to load its inspection plans, so modules are switched on in sequence and production entry starts early.

What does Railway Parts ERP cost?

Pricing depends on the number of users, the modules you switch on and whether you run it on the cloud or your own server. It is quoted as a licence plus a one-time implementation fee after a demo on your own PO and inspection requirement. Call +91 98156 23402 or write to info@emanage.in for a quote.

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Railway Parts ERP demo

See one railway order traced end to end on eManage

Bring a PO with its drawing and inspection requirement. We will show lot creation, heat traceability, the inspection call and the dispatch documents on eManage.

500+ plants live
12 editions
26+ years
Book a free demo +91 98156 23402